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Project Administrator

Location:
North East
Sector:
Energy
Job Type:
Contract
Salary:
Market Rates
Reference:
078901

Role

EPC Project Administrator

12 month contract

Southampton

EPC (Engineering/ Procurement/ Construction)

The responsibility of the Project Administrator will be to provide efficient and effective administrative support to the project team, assisting in the achievement of project goals for the duration the Execution Phase of an Engineering/ Procurement/ Construction (EPC) Offshore Wind Project. Reporting directly to the Project Director, this key role is fast paced with multiple priorities and challenging deadlines, within a high-profile project.

Responsibilities:
The responsibilities of the EPC Project Administrator are as follows:
•    Creating and maintaining the project’s local network drive folders
•    Organising project meetings on behalf of the Project
•    Taking, formally capturing and distributing minutes of meeting on behalf of the Project
•    Arranging hospitality, lunches, and events for the project
•    Requisitioning of stationery, office equipment, and personal protective equipment (PPE)
•    Developing a project holiday chart for population by the project team
•    Co-ordinating the production and receipt of project report content from stakeholders
•    Updating/tracking Organisation Chart as changes occur
•    Compiling project reports on a weekly, bi-weekly and monthly basis where necessary, and arranging the review and distribution of the reports
•    Monthly Project Reviews – Compiling and issuing of project specific information
•    Issuing correspondence documentation using the project’s systems and Internal updating of Company system
•    Executing any additional responsibilities as directed by the Project Director

Requirements:
•    Experience in positions of responsibility, trust and confidentiality
•    Experience in dealing with a wide range of people of all levels and backgrounds, approachable with strong communication and listening skills
•    Flexible and adaptable to change in business demands, priorities meeting tight deadlines with accuracy
•    Experience in administration, data gathering and handling, planning, organisation and finding solutions
•    Availability to travel internationally for project needs

Skills:
•    Ability to communicate clearly and effectively in the English language (both written and orally) with a wide variety of internal and external interfaces
•    Ability to provide support to a varied and geographically dispersed team
•    Exceptional organisational skills
•    Strong inter-personal, communication and listening skills
•    Ability to collate and present sensitive information clearly
•    Excellent MS Office skills
•    Helpful nature with a can do attitude

Qualifications:   
•    No formal qualifications required however must be conversant with Microsoft packages - including but not limited to, Outlook, PowerPoint, Word and Excel – preferably at an intermediate to advanced level.

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That’s why our engineering consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels from Board level down to Graduates, Engineering and Design Leadership right through to graduate Engineering and Manufacturing roles, as well as Technical Sales & Sales Leadership.

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    Salary: Market Rates

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