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Business Administrator

Location:
South East
Sector:
Admin & Office Support
Job Type:
Contract
Salary:
Market Rate Pay
Reference:
073581

Role

Business Administrator  

Contract - 6 Months  

ASAP  

Chichester  

 

Key skills & experience 

  • Proven ability to author clear/concise English, strong written/verbal communications skills.  

  • Support role to department General Manager and their teams. To act as a central administrative hub, whose organisation and forward thinking allows the team to function efficiently.

Duties

  • Raise and release SVO’s, PR’s and CPR’s as and when received from the team

  • Add order numbers to the relevant trackers at the point the order is raised

  • Maintain SVO/BM trackers

  • Work through the ‘awaiting release folder’ daily to see if any previously raised orders have now been released by finance/purchasing.

  • When the Purchase Orders have been released by finance print and file the order in open SVO’s/PRs/CPRs folder.

  • Business Administrator to email the PO to the supplier on behalf of the requestor, copying in the requestor so they are aware the goods have been ordered.

  • Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing.

  • Fully support department General Manager and their respective teams by:

  • Book meeting rooms, hotels and flights.

  • Meet and greet visitors.

  • Obtain equipment such as projectors / flip charts etc when required.

  • Provide complete comprehensive administrative support as required

  • Dispatch DHL shipments

  • Provide cover for other business administrators and personal assistants when appropriate.

  • Ensure the stationary cupboard remains fully stocked.

  • Grant internet access rights to visitors and organise when required safety shoes/overcoats.

  • Act as a gateway to and from the department.

  • Deal with IT issues, raise tickets and chase through to completion.

Qualifications and Experience

  • To be self-motivated and able to make decisions without constant supervision.

  • To be able to prioritise workload to meet deadlines.

  • Good organisation and planning abilities.

  • High level of communications, both written and verbal.

  • Able to work under pressure to meet deadlines

  • Proven ability to author clear/concise English, strong written/verbal communications skills.

  • Well organised with the ability to work under pressure to meet deadlines.

  • Strong team player that is self-motivated, reliable, trustworthy and conscientious.

  • Willingness to develop and adopt new initiatives.

  • PC software abilities including MS Office packages.

  • PC communication abilities including use of networks, e-mail, SAP, etc.

  • Flexibility to work extended hours.

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