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Team Assistant

Location:
York
Sector:
Civil Engineering
Job Type:
Contract
Salary:
Market related
Reference:
076060

Role

Team Assistant

York

Part-time (Wednesday-Friday)

Summary

The role is to support members of the Transportation division to ensure they are effective in how they interface with the business and external organisations. The Team Assistant will report directly to the Manager and will be responsible for supporting the division in their day-to-day functions.

Duties and Responsibilities

  • Ad-hoc diary and e-mail management

  • Assist with the production of presentations / documents

  • Managing internal and external phone calls

  • Administration support for bids

  • Managing travel arrangements, including international travel, rail, car hire and hotels

  • Organise meetings, workshops including booking refreshments and lunches

  • Produce relevant supporting documentation for meetings and workshops

  • Organise, attend and take minutes for the team

  • Organise internal and external webinars / conferences

  • Arrange RFS for new starters

  • Manage office PPE

  • Document library and archiving control

  • Manage CV library

  • Manage meeting room/ IT set up for weekly O&I Forum

  • Invoice and purchase order administration

  • Organise training courses

  • Manage timesheets

  • General administration duties

  • Producing and updating Org Charts

Requirements

  • Excellent attention to detail, with the ability to produce quality documentation

  • Good team player and willing to support the team

  • Ability to communicate in a concise manner (oral and written) at all levels within the organisation, and to liaise with senior personnel

  • A good knowledge of using software packages (Office, Visio, SharePoint, etc.)

  • Good organisation skills with ability to manage multiple tasks

  • Good time management skills

  • Relevant experience in a similar position

At First Recruitment we understand just how important it is to secure the right people. That's why our consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.

This is a superb opportunity for anyone looking to work for a reputable organisation.

 

 

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